The following information is being provided to inform people making a referral to our agency on how we proceed with handling a referral from initial contact with us to ending our involvement. Usually, referrals are made to our agency by a county case manager or a family member.
Step #1 – Family members or case managers makes contact with Jon Freer, Program Director (218.839.9135), to inquire about making a referral for services. Areas discussed will include:
- Timelines for involvement
- Behavior challenges requiring our services
- Funding sources
- Members on a person’s team
A determination will be made whether or not this person can be served effectively or efficiently by Behavior Wizards.
Step #2 – Family members or case manager gets approval for funding of services through various waiver programs, or sets up private pay contract.
Step #3 – Family members or case manager completes Behavior Wizards Referral Form . The send referral form off to Behavior Wizards, and may include copies of recent psychological assessments, current or past treatment plans, CSSP, psychiatric reports, IEP’s, etc. The information included with referral form should be information that is pertinent and valuable to assist Behavior Wizards in developing treatment plans.
Step #4 – All referral information is sent to Behavior Wizards via fax, mail, or e-mail.
Step #5 – Behavior Wizards will receive referral information at our main office in Sartell, MN. Each referral is taken on a “First Received First Served” basis.
Step #6 – E-mail response will be sent confirming referral accepted.
Step #7 – A behavior consultant from Behavior Wizards will contact the person making the referral, and review the case when we are ready to begin working with the person. They will review the case, behavior history, and establish a goal for our involvement.
Step #8 – The behavior consultant will attempt to set up an initial meeting with the person’s entire team of providers to begin working on the case. This meeting should be attended by the case manager, home provider, school personnel, in-home workers, guardians, and other professionals as needed. The individual may or may not be present for this initial meeting. At the meeting, the Behavior Consultant will set up an observation schedule and follow up meeting schedule to complete the assessment and training.
Step #9 – The behavior consultant may complete various tasks during their involvement. This may include:
- Functional behavior assessment
- Modify and design of treatment plans
- Training on implementation of treatment plans
- Team meetings
- Routine follow-ups
- Attending appointments
Step #10 – Upon completion of work with the person, the behavior consultant will send out a satisfaction survey to be completed by case manager, family members, guardians, and the person we worked with.